|Preliminary Enquiry - General||downloads: 2163 | type: doc | size: 61 kB|
|Grant Submission - General||downloads: 1372 | type: doc | size: 71 kB|
|Preliminary Enquiry - Church Plant||downloads: 601 | type: doc | size: 79 kB|
|Grant Submission - Church Plant||downloads: 563 | type: doc | size: 100 kB|
|Annual Report - General||downloads: 424 | type: doc | size: 39 kB|
|Annual Report - Church Plant||downloads: 333 | type: docx | size: 177 kB|
Please read procedures, then send completed forms to [email protected] (in ONE pdf file, in requested order)
Once a year
Organisations may seek a grant once a year.
Church plant/growth applicants may seek a grant in our December quarter round only.
Other organisations may seek a grant once a year, depending on their financial year - if their financial accounts are for the year ended between 1 July and 31 December, they may seek a grant in our December quarter round. If their accounts are for the year ended between 1 January and 30 June, they may seek a grant in our June quarter round.
Applications are considered via a two-phase application process involving:
- a two page Preliminary Enquiry Form initially, and if invited
- a subsequent more comprehensive Grant Submission Form.
We trust that this two stage process, will minimise any uneccessary work for the enquirer.
For grant requests of up to and including a total of $60,000 over 3 years, we have a fast track process. Requests in excess of this amount must be specifically considered at a formal Board meeting which meets twice a year.
The next windows for submitting Preliminary Enquiries are provided on the Home Page of this website.
Any invited Grant Submission Form to be received (in ONE pdf format with attachments in the order requested) for general (including church growth projects). the due dates for Grant Submissions are provided on the Home Page of this website. These are firm dates for consideration at the following Board meeting.
Step One: Complete the Preliminary Enquiry Form
Complete the Preliminary Enquiry Form (General or Church plant form) using no more than TWO typed pages in length (using at least Arial font size 10). If the enquiry is about a church plant, then further information is requested in the form which maybe given on a third page.
Preliminary Enquiry Forms which are more than 2 (or 3 for a church plant) pages and do not include all the requested information will not be considered.
If you are unsure of your eligibility as outlined in these guidelines, you may contact Genesis by telephone BEFORE submitting a Preliminary Enquiry to discuss the nature of your project, as this can save time and effort on both sides. Please see "contact us".
Each Preliminary Enquiry Form should be submitted by email to [email protected], with "Preliminary Enquiry" and your organisation's name in the subject field.
The Preliminary Enquiry Form maybe completed on the word file, converted to pdf format and attached to the email.
Notification of the outcome of the Preliminary Enquiries will be sent via email as soon as possible.
Please submit Preliminary Enquiries in the above date windows.
In some cases, Genesis personel may contact enquirers to request further information regarding their Preliminary Enquiry.
Genesis reserves the right to seek assistance from external experts in examining and assessing Preliminary Enquiries . Accordingly, applicant organisations should be mindful when preparing their applications that any material provided to Genesis may be passed on to one or more third more parties during the assessment process.
Step Two: Grant Submission
At Genesis's discretion, organisations which have submitted a Preliminary Enquiry Form may be invited to provide a more detailed submission.
Invitations for submissions will be sent to applicant organisations via email.
Complete the Grant Submission Form (general or church plant form) using no more than FOUR typed pages in length for general submissions or FIVE typed pages in length for church plant submissions, (using at least Arial font size 10).
Grant Submission Forms which are more than 4 (or 5 for a church plant) pages and do not include all the requested information will not be considered.
Some questions are the same as in the Preliminary Enquiry Form, which are included again for completeness and in case there are any amendments since lodging the Preliminary Enquiry Form (if no change, please simply copy and paste the same data).
Each Grant Submission Form should be submitted (in ONE pdf file with attachments in the requested order) by email to [email protected], with "Genesis Submission" and your organisation's name in the subject field.
The Grant Submision Form lists the attachments that will be required. Please provide the completed Form and attachments (in the order as in the list) all in ONE file, in pdf format.
Subsequent to completion of their submission, organisations may be invited
to meet with Genesis personnel to discuss matters pertaining to their application, including evaluation.
After completion of their submission, organisations may be contacted by personnel of Genesis (possibly more than once) to seek clarification on the content of a submission. This may sometimes prolong assessment, and Genesis is grateful for applicants' patience with this process.
Genesis reserves the right to seek assistance from external experts in examining and assessing submissions.
Advice of decision: Applicants invited to make submissions will be advised, in writing, of the decision on their submission usually within a fortnight of the relevant Directors' Meeting. If you are successful, you will be sent a letter outlining the conditions of the grant and the payment schedule. You will be asked to give your bank details (for electronic bank transfer of grant payments) and to sign your agreement with the grant conditions and receipting requirements before the grant commences.
Tokens: Successful organisations should note that Genesis prefers not to accept framed certificates, plaques or other tokens of appreciation. A grant condition is that there be no public recognition of the grant, without our prioir approval. While Genesis values the spirit in which these acknowledgements are given, organisations are encouraged to express their appreciation in letter format.
Receipts: Please promptly send your formal receipt of each grant payment to [email protected]
Reports: Successful applicants will be required to provide Genesis ongoing information to enable monitoring and evaluating the progress of their projects. An Annual report will be required by Genesis within 3 months of 30 June or 31 December for each year of the project. A Final report will be required within 3 months of 30 June or 31 December following the completion date of the project (called the "Specified Period"). The reports are linked to the orginal Submission planned outcomes and the Grant Conditions. Each report must follow the format in the above Annual/Final Report Forms and be kept to 1 page plus attachments.
For a church plant grant, there is one online report (covering both Annual and Final reports) which is submitted by way of "SurveyMonkey", available at the following link:
Grant payments: Grants are usually paid in the first week of April and October during the "Specified Period" of the grant. Payments will not be made if there are any outstanding receipts and or reports.